1) What is Microsoft Excel?
Microsoft Excel is an electronic spreadsheet application that enables
users to store, organize, calculate and manipulate the data with formulas using
a spreadsheet system broken up by rows and columns. It also provides the flexibility
to use an external database to do analysis, make reports, etc. thus saving lots
of time.
2) What is ribbon?
Ribbon refers to the topmost area of the application that contains menu
items and toolbars available in MS-Excel. Ribbon can be shown/hidden using
CTRL+F1. The ribbon runs on the top of the application and is the replacement
for the toolbars and menus. The ribbons have various tabs on the top, and
each tab has its own group of commands.
3) Explain Spreadsheet and its Basics.
Spreadsheet can be compared to a paper ledger sheet. It consists or rows
and columns and their intersection called cells.
4) How many data formats are available in Excel? Name some of them.
Eleven data formats are available in Microsoft Excel for data Storage.
Example:
·
Number – Stores data as a number
·
Currency – Stores data in the form of
currency
·
Date – Data is stored as dates
·
Percentage – Stores numbers as a
percentage
·
Text Formats – Stores data as string
of texts
5) Specify the order of operations used for evaluating formulas in
Excel.
The order of operations in Microsoft Excel is same as in standard
mathematics. It’s defined by the term “PEMDAS” or “BEDMAS”.
·
Parentheses or Brackets
·
Exponent
·
Multiplication
·
Division
·
Addition
·
Subtraction
Excel Interview Questions
6) How can you wrap the text within a cell?
You must select the text you want to wrap, and then click wrap text from
the home tab and you can wrap the text within a cell.
7) Explain Macro in MS-Excel.
Macros are used for iterating over a group of tasks. Users can create
macros for their customized repetitive functions and instructions. Macros can
be either written or recorded depending on the user.
8)Which are the two macro languages in MS-Excel?
XLM and VBA (Visual Basic Applications). Earlier versions of Excel
used XLM. VBA was introduced in Excel 5 and mostly used now.
9) Is it possible to prevent someone from copying the cell from your
worksheet?
Yes, it is possible. To protect your worksheet from getting copied, you
need to go into Menu bar >Review > Protect Sheet > Password. By
entering a password, you can secure your sheet from getting copied by others.
10) What are charts in MS-Excel?
To enable graphical representation of the data in Excel, charts are
provided. A user can use any chart type, including column, bar, line, pie,
scatter, etc. by selecting an option from Insert tab’s Chart group.
11) How can you sum up the Rows and Column number quickly in the Excel
sheet?
By using SUM function, you can get the total sum of the rows and
columns, in an Excel worksheet.
12) Explain few useful functions in Excel.
Following are the functions available in Excel for manipulating the
data:
·
Math and Financial Functions – SQRT,
DEGREE, RAND(), GCD
·
Logical Functions – IF, AND, FALSE,
TRUE
·
Date and Time functions – NOW(),
DATEVALUE(), WEEKDAY(NOW())
·
Index Match – VLOOKUP and INDEX MATCH
·
Pivot tables
13) What does a red triangle at the top right of a cell indicate?
The red triangle indicates that some comment is associated with the
cell. Hover the mouse over it, and you can read the full comment.
14) How can you add a new Excel worksheet?
To add a new Excel worksheet, you should insert worksheet tab at the
bottom of the screen.
15) What is the use of NameBox in MS-Excel?
Name Box is used to return to a particular area of the worksheet by
typing the range name or cell address in the name box.
16) How can you resize the column?
To resize the column, you should change the width of one column and then
drag the boundary on the right side of the column heading till the width you
want. The other way of doing it is to select the Format from the home
tab, and in Format you have to select AUTOFIT COLUMN WIDTH under cell section.
On clicking on this, the cell size will get formatted.
17) Explain pivot tables and its uses.
A pivot table is a tool that allows for quick summarization of large
data. It automatically performs a sort, count, total or average of the data
stored in the spreadsheet and displays result in another spreadsheet. It saves
a lot of time. Allows to link external data sources to our Excel.
18) What are three report formats that are available in Excel?
Following are the types of report formats
·
Compact
·
Report
·
Tabular
19) How would you provide a Dynamic range in “Data Source” of Pivot
Tables?
To provide a dynamic range in “Data Source” of Pivot tables, first,
create a named range using offset function and base the pivot table using a
named range created in the first step.
20) Is it possible to make Pivot table using multiple sources of data?
If the multiple sources are different worksheets, from the same
workbook, then it is possible to make Pivot table using multiple sources of
data.
21) Which event do you use to check whether the Pivot Table is modified
or not?
To check whether the pivot table is modified or not we use
“PivotTableUpdate” in worksheet containing the pivot table.
22) How can you disable automatic sorting in pivot tables?
To disable automatic sorting in pivot tables:
Go To > More Sort Options > Right Click ‘Pivot tables’ > Select
‘sort menu’ > select ‘More Options’ > deselect ‘Sort automatically’.
23) What is Freeze Panes in MS-Excel?
To lock any row or column, freeze panes is used. The locked row or
column will be visible on the screen even after we scroll the sheet vertically
or horizontally.
24) What could you do to stop the pivot table from loosing the column
width upon refreshing?
Format loss in a pivot table can be stopped simply by changing the pivot
table options. Under the “Pivot Table Options” turn on the “Enable
Preserve Formatting” and disable “Auto Format” option.
25) Explain workbook protection types in Excel.
Excel provides three ways to protect a workbook:
·
Password protection for opening a
workbook
·
Protection for adding, deleting,
hiding and unhiding sheets
·
Protection from changing size or
position of windows.
26) Explain the difference between SUBSTITUTE and REPLACE function in
MS-Excel?
The SUBSTITUTE function substitutes one or more instances of old text
with the new text in a string.
Syntax: SUBSTITUTE(text, oldText, newText, [instanceNumber])
Example: Let text at A2 be Guru99,Guru99
SUBSTITUTE(A2,”9″,”8″,1) =>Guru89,Guru99
SUBSTITUTE(A2,”9″,”8″,2) =>Guru88,Guru99
SUBSTITUTE(A2,”9″,”9″) =>Guru88,Guru88
The REPLACE function swaps part of the text string with another set of
text.
Syntax: REPLACE(oldText, startNumber, NumberCharacters, newText)
Example: Let text at A2 be Guru99
REPLACE(A2,5,1,”00″) =>Guru009
27) Difference between COUNT, COUNTA, COUNTIF and COUNTBLANK in
Ms-Excel.
COUNT is used to count cells containing numbers, dates, etc. any value
stored as number excluding blanks.
COUNTA or Count All is used to count any cell value containing numbers,
text, logical values, etc. any type of value excluding blanks.
COUNTBLANK count blank cells or cells with an empty string.
COUNTIF and COUNTIFS count cells matching a certain criteria.
28) What is IF function in Excel?
To perform the logic test IF function is performed. It checks whether
certain conditions is true or false. If the condition is true, then it will
give result accordingly if the condition is false then the result or out-put
will be different.
Example: For example, you select the cell, and you want to display that
cell as “Greater than five,” when value is true (=5 or 5) and “less than five”
when value is false (<5). For that by using IF condition you can display
result.
=IF (Logical test, value if true, value if false)
=IF (A1>5, “Greater than five, “Less than five”)
29) Can we create shortcuts to Excel functions?
Yes. ‘Quick Access Toolbar’ above the home button can be customized to
display most frequently used shortcuts.
30) What is the use of LOOKUP function in Excel?
In Microsoft Excel, the LOOKUP function returns a value from a range or
an array.
31) How can you apply the same formatting to every sheet in a workbook
in MS-Excel?
Right Click ‘Worksheet tab’ > Choose ‘Select All Sheets’. Now any
formatting done will be applied to the whole workbook. To apply to a particular
group of sheets, select only those sheets that need formatting.
32) What are left, right, fill and distributed alignments?
Left /Right alignment align the text to left and right most of the cell.
Fill as the name suggests, fill the cell with same text repetitively.
Distributed, spread the text across the width of the cell.
LEFT
|
FILL
|
DISTRIBUTED
|
Ab
|
abababababababab
|
a
b
|
A
|
aaaaaaaaaaaaaaaa
|
A
|
33) To move to the previous worksheet and next sheet, what keys will you
press?
To move to the previous worksheet, you will use the keys Ctrl + PgUp,
and to move to the next sheet you will use keys Ctrl + PgDown.
34) What filter will you use, if you want more than two conditions or if
you want to analyze the list using database function?
You will use Advanced Criteria Filter, to analyze the list or if more
than two conditions should be tested.
35) What is the quick way to return to a particular area of a worksheet?
The quick way to return to a specific area of the worksheet is by using
name box. You can type the cell address or range name in name box to
return to a specific area of a worksheet.
36) Which function is used to determine the day of the week for a date?
WEEKDAY () returns the day of the week for a particular date counting
from Sunday.
Example: Let date at A1 be 12/30/2016
WEEKDAY(A1,1) =>6
37) What is the benefit of using formula in Excel sheet?
Calculating the numbers in Excel sheet, not only help you to give the
final ‘sum up’ of the number but, it also calculates automatically the number
replaced by another number or digit. Through Excel sheet, the complex
calculations become easy like payroll deduction or averaging the student’s
result.
38) What is the “What If” condition in Excel formulas?
The “What If” condition is used to change the data in Microsoft Excel
formulas to give different answers.
Example: You are buying a new car and want to calculate the exact amount
of tax that will be levied on it then you can use the “What If” function.
For instance, there are three cells A4,B4, and C4. First cell says about the
amount, the second cell will tell about the percentage (7.5%) of tax and the
final cell will calculate the exact amount of tax.
39) How can you disable the automating sorting in pivot tables?
To disable the automating sorting in pivot tables,
Go to > “More Sort Options”> Right Click “Pivot table” > Select
“Sort” menu > Select “More Options” > Deselect the “Sort automatically
when the report is created.”
40) What is the AND function does in Excel?
Like IF function, AND function also does the logical function. To check
whether the output will be true or false the AND function will evaluate at
least one mathematical expression located in another cell in the spreadsheet.
If you want to see the output of more than one cells in a single cell, it is
possible by using AND function.
Example: If you have two cells, A1 and A2, and the value you put in
those two cells are >5 and you want result should display as ‘TRUE’ in cell
B1 if value>5, and ‘False’ if any of those values<5. You can use AND
function to do that.
41) How cell reference is useful in the calculation?
In order to avoid writing the data again and again for calculating
purpose, cell reference is used. When you write any formula, for specific
function, you need to direct Excel the specific location of that data. This
location is referred as, cell reference. So, every time a new value added to
the cell, the cell will calculate according to the reference cell formula.
Excel Quiz
What
is the short cut key for applying the percentage format with no decimal place
in Excel 2013?
A
|
Cntrl+Shift+%
|
B
|
Cntrl+%
|
C
|
Shift+%
|
D
|
Cntrl+Shift+/
|
Question 2
|
Mention what does the LEN formula
used for in Excel 2013?
A
|
Counts the total sum of the numbers
|
B
|
Count only the numbers
|
C
|
Count number of character excluding
spaces
|
D
|
Count number of characters
including spaces
|
Question 3
|
What
are the reports available in Excel?
A
|
Compact
|
B
|
Report
|
C
|
Tabular
|
D
|
All of the above
|
Question 4
|
It
is not possible to display the text in the data area of Pivot Table?
Mention
what is the use of AND formula?
A
|
Give the sum of two number joined by AND
|
B
|
Counts blank cells in a given cell
|
C
|
Checks whether all conditions are passed or not
|
D
|
Finds the largest number in a list
|
Question 6
|
Mention
what is the use of Rept formula?
A
|
It repeats a particular text n number of times
|
B
|
It removes the unnecessary space
from the text
|
C
|
It finds the maximum of a given list of numbers
|
D
|
It finds the minimum of a given
list of numbers
|
What
is the use of Not formula?
A
|
To find the number in the list
|
B
|
To count character without spaces
|
C
|
Check whether condition pass is true or not
|
D
|
To negate a logical value
|
Question 8
|
What
does the Npv formula is used for?
A
|
Calculates the outstanding payment amount
|
B
|
Calculates net present value from a
series of future payments
|
C
|
Calculates how much you should pay for your
mortgage
|
D
|
Finds out how much a series of
payment is worth in future
|
What
is the syntax of Rand formulas?
A
|
rand()
|
B
|
rand;
|
C
|
rand= ( )
|
D
|
rand'
|
Question 10
|
What
is the use fo Round formula?
A
|
Always give the round value without decimal
|
B
|
Gives the exact decimal value you
specify
|
C
|
Rounds a number to nearest decimal you specify
|
D
|
All of the above
|
Once you are finished, click the button below. Any items you have not
completed will be marked incorrect.Get Results
MS Excel Questions Answers
·
1. With which of
the following all formulas in excel starts ?
A.
/
B. *
C. $
D. =
2. On an excel
sheet the active cell in indicated by ?
.
A dotted border
A.
A dark wide border
B.
A blinking border
C.
By italic text
3. What term
describes explanatory text attached to a cell ?
.
Context
A.
Callout
B.
Comment
C.
Dialog
4. How we can view
a cell comment ?
.
position the mouse pointer over
the cell
A.
click the comment command on
the view menu
B.
click the edit comment commands
on the Insert menu
C.
click the Display comment
command on the window menu
5. Which of these
will not select all the cells in a document ?
.
Using the Edit – Select All
menu
A.
Pressing Ctrl + A on the
keyboard
B.
Clicking three times with the
right mouse button in the spreadsheet
6. The default
style for new data keyed in a new workbook is ?
.
Comma
A.
Normal
B.
Currency
C.
Percent
7. If you press
___, the cell accepts your typing as its contents ?
.
Tab
A.
Ctrl+Enter
B.
Enter
C.
Alt+Enter
MS Excel Questions Answers
·
8. Which of the
following keyboard shortcut can be used for creating a chart from the selected
cells ?
A.
F11
B. F10
C. F4
D. F2
9. Formula palette
is used to ?
.
format cells containing numbers
A.
create and edit formulas
containing functions
B.
entered assumptions data
C.
copy all cells
10. A value used
in a formula that does not change is called a ?
.
Constant
A.
Cell address
B.
Varaible
C.
Static
11. A Spreadsheet
contains ?
.
columns
A.
rows
B.
rows and columns
C.
None of above
12. To open an
existing workbook, click the Open button on the ___ toolbar ?
.
Form
A.
Standard
B.
Drawing
C.
Formatting
13. Which among
following is not associated with spelling dialogue box ?
.
Edit
A.
Ignore
B.
Ignore All
C.
Change
14. what term
describes a background that appears as a grainy, non smooth surface ?
.
Pattern
A.
Gradient
B.
Texture
C.
Velvet
MS Excel Questions Answers
·
15. Which among
following is associated with excel ?
A.
Graphic program
B. Word
Processor
C. Presentation
D. Spreadsheet
16. The cell
reference for a range of cells that starts in cell C1 and goes over to column H
and down to row 10 is ?
.
C1:10H
A.
C1:H10
B.
C1:H-10
C.
C1:H:10
17. You can
convert existing Excel worksheet data and charts to HTML document by using the
?
.
Internet Assistant Wizard
A.
Intranet Wizard
B.
Import Wizard
C.
Export Wizard
18. To create an
interactive Pivot Table for the web, you use a Microsoft Office Web component
called ?
.
HTML
A.
Pivot Table Field List
B.
Pivot Table Report
C.
Pivot Table List
19. What function
displays row data in a column or column data in a row ?
.
Transpose
A.
Index
B.
Rows
C.
Hyperlinks
20. Except which
of the following function, a formula with a logical function shows the word
"TRUE" or "FALSE" as a result ?
.
NOT
A.
OR
B.
IF
C.
AND
21. Macros can be
executed from the which of the following menu ?
.
Format
A.
Home
B.
Insert
C.
Tools
MS Excel Questions Answers
·
22. Protection and
the Protect Sheet options can be selected from ?
A.
Data
B. Tools
C. Edit
D. Format
23. Which of the
following is not a valid Zoom percentage in Excel ?
.
10
A.
100
B.
300
C.
500
24. You can check
the conditions against ____ when applying conditional formatting ?
.
Cell Value
A.
Formula
B.
Both of above
C.
None of above
25. How can we set
Page Border in Excel ?
.
From Edit menu
A.
From Home
B.
You can not set page border in
Excel
C.
From Tools menu
26. Which function
calculates your monthly mortage payment ?
.
PV
A.
NPER
B.
PMT
C.
All of above
27. Which types of
charts can excel produce ?
.
Line graphs and pie charts only
A.
Bar charts, line graphs and pie
charts
B.
Bar charts and line graphs only
C.
Only line graphs
28. How is data
organized in a spreadsheet ?
.
Rows and columns
A.
Layers and planes
B.
Lines and spaces
C.
Height and width
MS Excel Questions Answers
·
29. VLOOKUP
function used to ?
A.
Finds related records
B. Looks
up text that contain "v"
C. Check
if two cells are identical
D. None
of above
30. Gridlines may
be turned off for display but turned on for printing.
.
True
A.
False
31. How do you
change column width to fit the contents ?
.
Single-click the boundary to
the left to the column heading
A.
Double click the boundary to
the right of the column heading
B.
Press Alt and single click
anywhere in the column
C.
All of above
32. To insert
three columns between columns A and B you would
.
Select column A
A.
Select A and B
B.
Select B
C.
All of above
33. To drag a
selected range of data to another worksheet in the same workbook, use the ?
.
Ctrl key
A.
Shift key
B.
Alt key
C.
Tab key
34. You can
activate a cell by ?
.
Pressing the Tab key
A.
Clicking the cell
B.
Pressing an arrow key
C.
All of above
35. A function
inside another function is known as ?
.
Round function
A.
Sandwich function
B.
Switch function
C.
Nested function
MS Excel Questions Answers
·
36. What excel
feature can you use if you want to work with one record at a time ?
A.
Auto Complete
B. Data
Form
C. Set
Form
D. Auto
Text
37. Which function
is used for creating a data table ?
.
Sum
A.
Table
B.
Add
C.
Count
38. The accounting
style shows negative numbers in ?
.
Bold
A.
Italics
B.
Parentheses
C.
Quotes
39. 3-D reference
in a formula ?
.
Spans worksheets
A.
Can not be modified
B.
Only appears on summary
worksheets
C.
Limits the formatting options
40. Auto calculate
feature provides a quick way to view the results of an arithmetic operation on
a range of cells.
.
True
A.
False
41. Which among
following wildcard characters are recognized by excel ?
.
+ and -
A.
! and ^
B.
* and ?
C.
< and >
42. Which among
following is divide symbol in excel ?
.
/
A.
D
B.
Div
C.
\
MS Excel Questions Answers
·
43. Which function
in excel counts the numbers of characters in a cell ?
A.
LENGHT
B. LGT
C. LT
D. LEN
44. Which function
converts miles to kilometers ?
.
Change
A.
Covnert
B.
Shift
C.
Conv
45. What is
shortcut to enter current date in cell in excel ?
.
Ctrl + ;
A.
Alt + ;
B.
Shift + &
C.
Ctrl + $
46. Shortcut to
edit the selected cell ?
.
F3
A.
F8
B.
F4
C.
F2
47. Each excel can
contain many sheets including worksheets and chart sheets.
.
True
A.
False
48. Which shortcut
can be used to Switch between open workbooks ?
.
Ctrl + F2
A.
Ctrl + F6
B.
Ctrl + F8
C.
Ctrl + F10
49. Shortcut to
delete the selected column ?
.
Ctrl + -
A.
Alt + -
B.
Shift + -
C.
Insert + -
MS Excel Questions Answers
·
50. Shortcut to
enter current date ?
A.
Home + ;
B. Shift
+ ;
C. Alt
+ ;
D. Ctrl
+ ;
51. When the
formula bar is activated, you can see
.
The Edit Formula button
A.
The Cancel button
B.
The Enter button
C.
All of above
52. Style sheet
formats can be applied from ?
.
Table >> Autoformat
A.
Format >> Autoformat
B.
Table >> Cells
C.
Fromat >> Cells
53. Which function
will you use to enter current time in a woksheet cell ?
.
=time()
A.
=nowtime()
B.
=now()
C.
=currentTime()
54. Merge cells
option can be applied from ?
.
Formatting toolbar
A.
Format Cells dialog box
Alignment Tab
B.
Both of above
C.
None of above
55. How many
recent files you can display on File menu at maximum ?
.
3
A.
7
B.
9
C.
15
56. The name box
appears at the ?
.
left of the formula bar
A.
right of the formula bar
B.
below the status bar
C.
below the menu bar
MS Excel Questions Answers
·
57. Entire
worksheet can not be selected in one time.
A.
True
B. False
58. Where are the
status indicators located ?
.
Horizontal Scroll
A.
Vertical Scroll
B.
Formula bar
C.
Address bar
59. Insert picture
option is in which of the following toolbars ?
.
Standard
A.
Formatting
B.
Drawing
C.
Picture
60. What term
refers to a specific set of values saved with the workbook ?
.
Range
A.
File set
B.
Data set
C.
Scenario
61. We can cancel
marquee by pressing ?
.
Ctrl + Esc
A.
Alt + Esc
B.
Shift + Esc
C.
Esc
62. Which of the
following methods cannot be used to edit the content of cell ?
.
Pressing F2
A.
Clicking the formula bar
B.
Pressing the Alt key
C.
Double clicking the cell
63. When you use multiplication,
division or exponentiation in a formula then there is chance of occurring
rounding errors.
.
True
A.
False
MS Excel Questions Answers
·
64. Which among
following can't be considered as worksheet criterion ?
A.
Efficiency
B. Auditability
C. Clarity
D. Description
65. When creating
a vertical page break ?
.
The active cell must be in row
1
A.
The active cell must be A1
B.
The active cell must be in row
10
C.
The active cell must be in
column A
66. The
intersection of row and column is called a ?
.
dataset
A.
cell
B.
data
C.
set
67. You will use
which feature in excel, if you want to work with one record at a time ?
.
Auto Complete
A.
Auto Filter
B.
Sub Totals
C.
Data Form
68. Which dialogue
box we can use to name a constant ?
.
Create Name
A.
Define Name
B.
Get Name
C.
Create Constant
69. One cell
format can be copied to another cell by using ?
.
Format Painter
A.
Format Setting
B.
Format Showing
C.
Format Checking
70. Which among
following is types of excel data types ?
.
Numbers, Formulas, Labels
A.
Data, Words, Numbers
B.
Words, Number, Labels
C.
Equations, Data, Numbers
MS Excel Questions Answers
·
71. To join some
cells and place the content at the middle of joined cell, which tool you will
use?
A.
From Format Cells dialog box
choose Merge and Center check box
B. Click
on Merge and Center tool on formatting toolbar
C. From
Format Cells dialog box select the Centered alignment
D. From
Format Cells dialog box click on Merge Cells check box
72. On Excel
screen, Tab scroll buttons are
.
towards the top left corner
A.
towards the top right corner
B.
towards the bottom right corner
C.
towards the bottom left corner
73. Choose from
the following, which is not the correct method of editing the cell content ?
.
Press the Alt key
A.
Press the F2 key
B.
Double click the cell
C.
Click the formula bar
74. In Excel
Worksheet how can you show or hide the gridlines ?
.
Click Gridline tool on Forms
toolbar
A.
Go to Tools -> Options ->
View tab and mark or remove the check box named Gridline
B.
Both of above
C.
None of above
75. When you press
Ctrl + X after selecting some cells in Excel, what will happen then
.
The cell content of selected
cells disappear from cell and stored in clipboard
A.
The selected cells are deleted
and cells are shifted up
B.
The selected cells are deleted
and the cells are shifted left
C.
The cells selected are marked
for cutting
76. In Paste
Special dialog box, which of the following option is not available ?
.
Divide
A.
Add
B.
Subtract
C.
Square root
77. To convert a
column of data into row, which command will you choose
.
Edit -> Paste Special ->
Transpose
A.
Cut and Paste
B.
Both of above
C.
None of above
MS Excel Questions Answers
·
78. Using Paste
Special command which of the following you can paste selectively
A.
Formulas
B. Validation
C. Formats
D. All
of above
